Aiken County Board of Education Meeting on Tuesday, February 9, 2016 at the District Office at 7:00 p.m.

Dates:

Tuesday, February 9, 2016 - 7:00pm

THE CONSOLIDATED SCHOOL DISTRICT OF AIKEN COUNTY

BOARD OF EDUCATION

AIKEN, SOUTH CAROLINA

OFFICIAL AGENDA _____REGULAR SESSION _7:00 P.M.______FEBRUARY 9, 2016

Location: District Office Aiken, SC

1000 Brookhaven Drive

REGULAR SESSION: 7:00 P.M.

DEVOTIONAL & PLEDGE: Mr. King Laurence

APPROVAL OF AGENDA:

APPROVAL OF MINUTES:

Special Called Meeting – January 19, 2016

Regular Meeting – January 26, 2016

SPECIAL ORDERS OF BUSINESS:

MLK Poster and Essay Winners

Elementary and High School Robotic Teams

PKMS Future City Winners

Aiken County Middle School Football Champions - A.L. Corbett

Public Participation

No requests this meeting.

Office of Board Chairman

Budget Workshop on February 16, 2016 Cancellation

INFORMATIONAL ITEMS: The following items are for information only and do not require Board action.

1. Legislative Update (Mr. Liner)

CONSENT ITEMS: The following items will be voted on as a group. Individual items may be discussed prior to a vote being taken.

1. Ratification of Expulsions (Dr. Alford)

The School Board, according to the Code of Laws of South Carolina Section 59-63-240, is authorized to expel students from school. Although the Board may receive recommendations for expulsion from others, it solely is empowered to take the final expulsion action.

2. Out-of-District Transfer Requests (Dr. Stowe)

Board Policy JFABC allows the Aiken County Board of Education to arrange with other school districts for the interchange of students. The policy stipulates that when students transfer out of the District, “the School District of Aiken County shall assume no responsibility for tuition to the receiving district.”

3. Western Carolina State Fair Donation to Aiken County Career and Technology Center – FY16 (Mr. Laurence)

Aiken County Career and Technology Center was given a $2,000 donation from Western Carolina State Fair. Funds from this donation will be used to purchase materials and supplies which will assist students in becoming more proficient in the skills area of the Criminal Justice program and will help meet state standards.

4. Sunshine House Donation to Chukker Creek Elementary School – FY16 (Mr. Laurence)

Chukker Creek Elementary School was given a $5,519.99 donation from Sunshine House. The funds from this donation will be used to purchase school wide general supplies, copier leases, software, and equipment.

5. Change Order Number 2 for the Selective Roof Replacement Byrd Learning Center (Dr. Foster)

Change Order Number 2 for the Selective Roof Replacement Byrd Learning Center in the credit amount of $122,725.00.

6. Change Order Number 1 for the Selective Roof Replacement/Repairs at Belvedere Elementary & Metal Roof Repairs to Aiken Elementary & North Augusta Elementary (Dr. Foster)

Change Order Number 1 for the Selective Roof Replacement/Repairs at Belvedere Elementary & Metal Roof Repairs to Aiken Elementary & North Augusta Elementary in the credit amount of $72,665.00.

7. HVAC Renovation Project at Redcliffe Elementary (Dr. Foster)

Bids were received for Aiken County Public Schools, HVAC Renovation Project at Redcliffe Elementary on January 21, 2016 at 1:30 p.m. and publicly opened. Bids were received from 3 contractors with H.G. Reynolds Company, Inc. submitting the lowest base bid. The base bid is for the replacement of a cooling tower and heat exchanger at Redcliffe Elementary. The design, printing, advertising and contingency amounts to $300,000.00. Total project budget needed is $2,800,000.00. The Five Year Facility Improvement Plan for Year 2016-2017 has the funds needed to complete this project.

8. Sunshine House Donation to Hammond Hill Elementary School - FY16 (Mr. Laurence)

Hammond Hill Elementary School was given a $2,125.11 donation from Sunshine House. The funds from this donation will be used to purchase general supplies and student incentives.

9. Carolina Panthers Foundation for the Carolinas Grant for Midland Valley High School - FY16 (Mr. Laurence)

Midland Valley High School was awarded a $1,200 Carolina Panthers Foundation for the Carolinas Grant. The funds from this grant will be used to purchase football equipment for next season.

C. INDIVIDUAL ITEMS:

1. Personnel Appointments (Dr. Hewett)

The certified and classified personnel presented have been screened by the Personnel Services Department and interviewed and approved by the Principal and Academic Officers.

2. Recommended amendments to Policy DA – Fiscal Management Goals/Priority Objectives – Final Reading (Mr. Traxler and Mr. Burkhalter)

In discussing bond issuances, presentations regarding bond rating agencies, and similar subjects with bond counsel and financial advisors, it was noted that bond rating agencies liked to see formal investment policies and formal debt management policies. The Board has an existing Policy DA dealing with financial management goals and priority objectives which would better serve the District’s needs by having some updating in the language and amendatory provisions to make the policy consistent with presently recognized best practices.

3. Recommended Policy on Debt Management – Policy DCC – Debt Management – Final Reading (Mr. Traxler and Mr. Burkhalter)

The District heretofore has had no specific policy on debt management. The District has followed protocols and practices regarding this important consideration in implementing its fiscal practices, but discussions with bond counsel and financial advisors has led to the conclusion that the District would benefit by having a stated policy related to this important subject.

4. Policy DFA – Revenues From Investments [recommended new policy] – Final Reading (Mr. Traxler and Mr. Burkhalter)

In addition to an amended policy on fiscal management and a new recommended policy on debt management, another needed policy relates to revenues from investments. The District already follows sage investment protocols and practices, and also complies with state mandates concerning limiting undue risks for investments and maximizing security with federal deposit insurance or collateralized securities issued by the United States government. Most of these investments must be short term in order to match funding needs.

D. INDIVIDUAL BOARD MEMBERS

* AGENDA ITEMS SUBMITTED BY INDIVIDUAL BOARD MEMBERS:

Mr. Wesley Hightower - SCSBA

* CORRESPONDENCE ADDRESSED TO BOARD MEMBERS:

* REPORTS FROM BOARD LIAISON TO VARIOUS COMMITTEES:

E. OFFICE OF DISTRICT SUPERINTENDENT:

Update

F. EXECUTIVE SESSION:

1. CONTRACTUAL ISSUES:

- Aiken Elementary Land Sale

- Operations Center

- Personnel Contractual Issue